GDPR Compliance Software

What is GDPR Compliance Software?

Making GDPR compliance easy for businesses of all sizes.

Privasee is the leading GDPR compliance software, making it easy for you to protect your customer's data and stay complaint with GDPR.

GDPR compliance software is computer software designed to help organizations comply with the General Data Protection Regulation (GDPR). It assists organizations in managing data rights and responsibilities, protecting sensitive personal data, performing audits, and keeping customers informed of changes to their policies.

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GDPR Compliance Made Simple with Privasee

Make GDPR compliance simple with Privasee. Our software makes it easy to protect your data and ensure you’re compliant with the new regulations.

Privasee features

Build Your Data Map

Working closely with your business, the platform considers your personal data inventory and carries out an in-depth analysis of your site to generate the appropriate policies.

Privasee features

Generate Privacy Policies and Cookie Banners

Your Privacy Portal contains your Cookie and Privacy Polices and is generated from the information created in your data map.

Privasee features

Show your compliance

You can embed your Privacy Portal to ensure you always have compliant and up to date policies. You can also use our GDPR certificate and badges to show your commitment to data protection.

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Automatically Updated to Ensure You Remain Compliant

Privasee updates your policies based on changes in regulation and scans your domains for any changes in the tools and third parties you use.

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Have a question or concern about our GDPR Compliance Software?Contact our team below, they'll be happy to help.

What does it mean to be GDPR compliant?
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The General Data Protection Regulation (GDPR) is a set of regulations that member states of the European Union must implement in order to protect the privacy of digital data. 

The regulation applies to any company that processes or intends to process the data of individuals in the EU, regardless of whether the company is based inside or outside of the EU.

To be GDPR compliant, companies must take steps to ensure that they are collecting, storing, and using personal data in a way that complies with the regulation. This includes ensuring that individuals have the right to access their personal data, the right to have their personal data erased, and the right to object to its use.

Additionally, companies must put in place measures to protect personal data from accidental or unauthorised access, destruction, alteration, or unauthorised use. Finally, companies must provide individuals with clear and concise information about their rights under GDPR and how those rights can be exercised.

Who does GDPR apply to? Do you require GDPR compliance software for your business?
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All businesses that process the personal data of individuals in the EU must comply with the GDPR, regardless of whether they are based inside or outside the EU. This includes businesses that collect, store, use, or share personal data from individuals in the EU.

There are a few exceptions to this rule, such as if the processing is carried out by an individual for purely personal or household purposes, or if it falls under certain other exempt categories specified in the GDPR.

To comply with GDPR requirements, businesses must take steps to protect user data and must also ensure that users have the right to access their own data and correct any inaccuracies. In addition, businesses must provide users with clear and concise information about their rights under GDPR and how they can exercise them.

There are many software solutions available that can help businesses meet these obligations. Some solutions offer comprehensive protection for all aspects of GDPR compliance; others focus on specific areas such as data security or user rights management. So there is no excuse for companies to be non-compliant.

How do I set up GDPR compliance?
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The steps required to become GDPR compliant will vary depending on your business. However, there are some general guidelines you can follow to get started.

First, you'll need to consider appointing a Data Protection Officer (DPO). This person will be responsible for overseeing your compliance with GDPR.

Next, you'll need to assess what personal data you hold and why you're holding it. Once you have a good understanding of this, you can start putting in place the appropriate security measures to protect this data. This might include things like encryption or access controls.

You'll also need to put together some documentation outlining your compliance with GDPR. This should include your data protection policy, details of your DPO (if you have one), and information about the rights of individuals under GDPR.

Finally, you'll need to make sure that all staff who handle personal data are fully trained on GDPR and aware of their responsibilities. Following these steps should help you get started on the path to compliance with GDPR.

How often do you need to update privacy polices?
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It’s important to remember that your privacy policy needs to stay up-to-date in order to remain compliant. The frequency of updates will vary depending on the type of business and environment you operate within. Generally speaking, there are several key factors that can help determine when it’s time to edit or update a policy:

Changes in the industry landscape – If new regulations, standards or requirements have been put in place since your previous policy was drafted, then it may be necessary to amend your existing one so that it accurately reflects the current state of affairs.

Growth and development within the company – For example, if you add a new product line or service offering then this should be reflected in an updated privacy policy accordingly.

Updates or additional functionality introduced by vendors used by the organisation – This could include any third-party services which may require changes to your own security protocols (i.e., access controls).

New technologies used by customers – This could mean creating specific clauses which address customer data protection/privacy rights when they interact with products powered by artificial intelligence (AI), machine learning algorithms etc..

Changes in personnel responsible for data stewardship and management processes – Any significant changes made at various managerial levels (executive/programmatic roles) should also result in revisions being made somewhere within the organisation's overall privacy framework as well as any applicable governing documents such as Terms and Conditions.

Ultimately, updating a privacy policy isn't something that needs to be done on a daily basis but rather with careful consideration surrounding how often certain aspects are changing either related directly or indirectly; this means keeping an eye out for newsworthy items online pertaining specifically toward topics relevant for cybersecurity protections and compliance (ePrivacy Directive etc.) as these will indicate whether updates should occur soon after its introduction into law(s).

How do I update my privacy policy?
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There are a few general tips that can help you make sure your privacy policy is up to date and compliant with applicable laws.

Keep it current: Make sure you review and update your privacy policy on a regular basis. Things change quickly in the digital world, and you need to make sure your policy reflects those changes.

Be clear and concise: Write in plain language that everyone can understand. Avoid legal jargon. Be as clear as possible about what information you collect, how you use it, and who has access to it.

Tailor it to your audience: Think about who will be reading your privacy policy (customers, employees, partners, etc.) and tailor the language and level of detail accordingly. 

Get consent: If you're collecting sensitive information (like financial data or health records), make sure you have the explicit consent of the person before doing so. This includes getting consent for cookies and other tracking technologies on your site.

Protect yourself legally: Include a disclaimer that limits your liability in case of a data breach or unauthorized disclosure of information. You may also want to consider including an arbitration clause that requires disputes to be resolved through arbitration instead of going to court – this can save you time and money down the road if there's ever a problem

Is a GDPR policy the same as privacy policy?
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No, a GDPR policy and a privacy policy are not the same. The GDPR is an EU regulation that requires organisations to protect the personal data of EU citizens and residents. The main purpose of the GDPR is to give EU citizens more control over how their data is used, as well as hold organisations accountable for correctly handling and protecting it. 

In addition to setting out individuals' rights under the GDPR, it also outlines business compliance requirements such as hiring additional personnel specialising in data protection or appointing someone responsible for data protection within their organisation.

A privacy policy, on the other hand, is an agreement between a company and its customers which states how customer's personal information will be handled by that company. Privacy policies generally provide customers with full disclosure regarding what types of information they collect from users and how they use this information internally. 

They may also describe disclosures related to third-parties who may have access to user’s personal information, content storage practices, and limits on usage/sharing/transferring of said content externally.

In short, while there are some similarities between a GDPR policy and a privacy policy (in terms of providing customers with transparency surrounding collection/usage of their private information) there are fundamental differences between them in terms of scope, intended outcomes and relevant geographic locations. 

This means each must ultimately be addressed separately in order for businesses to comply fully with applicable laws and regulations such as those mandated by the GDPR.

What is a GDPR-compliant cookie banner?
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A GDPR-compliant cookie banner is a visible notification on a website that informs visitors that the site uses cookies, and also provides an option to accept or refuse them. This type of banner was made required in compliance with the GDPR.

The purpose of this type of cookie banner is to ensure transparency around data collection practices and give visitors control over their personal information. It allows users to understand what data is being collected about them, why it's being collected, how long it will be stored, who will have access to it and what measures are taken for protecting such data. 

For example, when visiting a website that has implemented a GDPR-compliant cookie banner you may see something like: “This website uses cookies so that we can provide you with the best user experience possible. You can adjust all of your cookie settings by navigating the tabs on the left hand side.”

By having this transparent notice in place, and allowing people to opt out if they wish, websites can become more compliant with current regulations while still utilising essential tracking technologies like cookies and analytics tools in order to deliver better services and experiences for their users.

Is a cookie banner a legal requirement?
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The short answer is yes - website owners and operators may be legally obligated to provide users with warning or consent notices regarding the use of cookies or other tracking technologies. Laws such as the GDPR and ePrivacy Directive require such notifications where certain types of tracking take place.

In general, most websites that use cookies need to inform their users that they are doing so either directly within the banner itself or by providing a link to an appropriate privacy policy. Even if a website’s cookie usage does not fall under GDPR or ePrivacy regulations, it’s still best practice for all sites to have an easily accessible and understandable privacy policy which explains what data is collected by each cookie and how it will be used.

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